Spending Above $25K Now Requires a New Form from Purchasing Dept.

January 18, 2017

At the start of the spring semester, the Purchasing Department will require all departments making purchases for goods or services valued above $25,000 to use this Contract Approval Form

The form is intended to be used prior to the department selecting a vendor and initiating a purchase. This will give the Purchasing Department the opportunity to work with departments on selecting an appropriate vendor; ensure compliance with Minority and Woman Business Enterprise (MWBE)/Service Disabled Veteran Owned Businesses (SDVOB) guidelines, as well as NYS Preferred Source Program requirements; and NYS Contract Reporter advertising mandates.

Departments making purchases that require a contract or agreement to be signed will also be required to use the form, regardless of price. This will ensure that contracts are reviewed after the approval of the appropriate departments has been obtained. It will also ensure that contracts are executed by authorized signers only.

When using this form, departments will not have to submit a separate form to IT for approval, which will streamline the overall procurement process.

Please visit the Purchasing website for additional information or contact Lisa Bruns at ext. 2245.